Surplus iPads (COMPLETE)

Surplus iPad (Complete)

 

The Sweetwater County School District #1 Board of Trustees has declared the following items as surplus: 1,200 iPad 2’s and 100 iPad mini’s. The District will be accepting sealed bids to purchase the equipment as a complete lot until Wednesday, July 10, 2019 at 2:00 p.m. Bids must be delivered to the Information Technology Department, 3550 Foothill Blvd., Rock Springs, WY, 82901, attention Stephanie Tolman.  No partial or odd lot bids shall be accepted.  The District reserves the right to reject any and all bids in the best interests of the District. 

 

Bid Recap   -    SurplusBidBreakout.pdf 

 

Questions: 

  • Question:  Will we accept conditional bids?
    • Answer:  Yes, we fully expect bid to be gradient depending on the condition of the device. A (perfect), B, C (Not functional) grades.
  • Question:  Did the devices go home?
    • Answer:  No
  • Question:  Are they etched?
    • Answer:  No
  • Question:  Do we expect people to be sent to package the iPads?
    • Answer:  That will be taken into consideration as we review bids.
  • Question:  Are there bid specs?
    • Answer:  Nothing additional to what was advertised. A sealed quote needs to be received by July 10th, at 2:00 p.m.
  • Question:  Will you remove iCloud or any dEP software from them prior to sale?
    • Answer:  Yes
  • Question:  Were the iPads kept in cases?
    • Answer:  No
  • Question:  Is there any engraving on the iPads?
    • Answer:  No
  • Question:  Do any iPads have cracked screens?
    • Answer:  Not that we are aware of, but we understand that bids could be graded and dependent on the condition of the device. 
  • Question:  I see you are accepting conditional bids by grade of the iPad.  Does this mean that you will allow the winning bidder to receive the iPads to grade them in order to calculate the final purchase price at which time the final payment will be made?  Or will your district separate the devices by condition in order to calculate the final number?
    • Answer:  Yes – we will allow the winning bidder to grade the iPads, although the grades need to be defined on the bid. For example, A – Excellent – Device is New or slightly used for less than 90 days. Device is complete with its original box, packaging and accessories. Device is 100% functional with the remaining OEM warranty.
  • Question:  Do the iPads include their AC Chargers, if not all of them have chargers what percent of them do you estimate have them?
    • Answer:  Not all of the devices have their power blocks and cable, however we estimate 75%  or more of them do have their power block and charging cable. 
  • Question:  Can you provide a sample Serial Number for the iPad 2's and the iPad Mini's so we can look up the configuration of the devices?
    • Answer:  iPad Mini:  F4LKFETSF193  and   F9FML7QMFP84    iPad 2:  DMQG8KY6DFHY  and  DN6G9E6RDFHY
  • Question:  Can I email you an offer on the iPads or do they need to sent by regular mail, Fedex, etc.?
    • Answer:  It would be better to be sent by regular mail. That way we can stamp it and not open it until the bid opening.
  • Question:  Are they any pictures of the devices available that you could send me?  
    • Answer :
    •    

          
  • Question:   How does the winning bidder gather the iPad lot?
    • Answer:  This should be a part of your proposal on how you want those items to be obtained.  Each method that is submitted will be taken into consideration for the winning bid.   
  • Question:  Do you pack and ship or are we responsible for pick up?
    • Answer:  This should be a part of your proposal on how you want those items to be obtained.  Each method that is submitted will be taken into consideration for the winning bid.   

Westridge & Northpark Camera Bid (Complete)

Invitation to Bid (COMPLETE)

 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Westridge and Northpark Camera Bid. 

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460 or on our website at sweetwater1.org. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Wednesday May 29th, 2019. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, June 10th, 2019, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: May18 and May 22   

 

 

Bid Download:

 

 2019_05_15_Camera Bid_V01.pdf   Version 1 Camera Bid

 2019_05_16_Camera Bid_V02.pdf  Version 2 Camera Bid

 2019_05_16_Camera Bid_V03.pdf  Version 3 Camera Bid

 

 

Bid Questions:

 

5/20/19 10:59am - Insight - QUESTION:  Please clarify for me if you require installation and implementation for these camera’s, etc.   I could not find specifics in the bid packet.  I noticed that there is a line item on page 6 that references “labor costs must be clearly identified”.   ANSWER:  We use a standard template with all bids, which is why you see the labor costs listed out separate.  For this particular bid, there will be no installation or implantation from vendors for this specific bid.  

Westridge & Northpark Network Bid (Complete)

Invitation to Bid (COMPLETE)

 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Westridge and Northpark Network Bid. 

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460 or on our website at sweetwater1.org. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Wednesday May 29th, 2019. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, June 10th, 2019, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: May18 and May 22   

 

 

Bid Packet Download:

 2019_05_15_NetworkBid_V01.pdf   Version 1 Bid Packet

 

Bid Questions:

E-Rate Westridge and Northpark Wiring (Complete)

Invitation to Bid (COMPLETE)

 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Westridge & Northpark E-Rate Wiring Bid.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All bid information can also be found on the district’s website:  http://www.sweetwater1.org/groups/4798/information_technology/technology_bids.  All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Friday January 25, 2019. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, February 11, 2019, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: December 12th & January 5th   

 

 

Bid Packet Download:

 

 Bid Package V1 - E-Rate Westridge and Northpark.zip   Click Here for Bid Packet

 

Bid Questions:

 

Q:  When is this bid due?

A:  Bid is due on January 25th, 2019 at 1:00pm, this bid also must be mailed in.  Specific information can be found on page 21 of the bid packet.

 

Q:  Northpark:  Will the MDF Rack be replaced?

A:  No, we will be utilizing the existing rack in the MDF. 

 

Q:  According the bid packet, it specifies the WAP’s as pink?

A:  Yes, on page 16 the WAP’s are going to be pink.

 

Q:  Can we use existing conduit?

A:  Yes, we encourage you to use the existing conduit, however with CAT6a, you might need to replace this conduit with a larger diameter conduit. 

 

Q:  Do we have to paint the conduit?

A:  Any new conduit must be painted in accordance with page four of the bid packet.  To go with this you will need to contact facilities (352-3499) to get the exact color specification.

 

Q:  Is every room going to be getting a Security Camera?

A:  No, those are Access Points, and yes pretty much every room is going to be getting an access point.

 

Q:  Northpark:  New Drops in RM 123, How do you want those ran?

A:  Those should be ran in one piece of conduit coming through the book case and match the height of the power receptacles if it all possible. 

 

Q:  Two drops for each AP?

A:  Yes, each access point will require two drops.

 

Q:  Do we have to provide the patch cables to match the color spec’s in the bid packet?

A:  No, All patch cables can be blue in color. 

 

Q:  Westridge: Is there existing fiber between MDF and IDF?

A:  No, currently we are running a copper backbone between these two closets.

 

Q:  Surface mount conduit acceptable?

A:  Yes, however try to use existing conduit as much as possible or the least amount of surface mount conduit possible. 

 

Q:  When is the work to be preformed?

A:  Work may start on May 28th, 2019, and must be completed by August 31st, 2019.  Any work that is going to be performed while school is in session must be done after normal business hours, After 3:30pm until 7:30am per page four of bid packet.  The last day of this year’s school session will be May 24th, 2019.

October 18' Camera Bid (Complete)

Invitation to Bid (Complete)

 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the October 18’ Camera Bid.  

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal. 

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Friday November 20h, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, December 10th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders. 

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best. 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: October 27th & November 7th   

 

 

 


 

 

Bid Packet Download:

 

Version 1       V1 - Camera Bid.pdf   Download Link

 


Bid Questions:

October 18' Camera Wiring Bid (Complete)

Invitation to Bid (Complete)

 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the October 18’ Camera Wiring Bid. 

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Friday November 20h, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, December 10th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: October 27th & November 7th   

 

 


 

 

Bid Packet Download:

 

 Wiring Bid Packet V 1 0.zip    Version 1.0          Download Link

 


Bid Questions:

RSHS Theater Wireless Microphone Bid (Complete)

Invitation to Bid (Complete)

 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSHS Theater Wireless Microphone Bid. 

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Friday September 21st, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, October 8th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best. 

 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: September 12th & September 15th

 

 


 

 

Bid Packet Download:

Version 1.0          Download Link RSHS_Theater_Mic_Bid.pdf 

 

 


Bid Questions:

 

9/14/18:   QUESTION:   You specified G50 as the frequency band for the Lavalier systems, but not for the additional 12 handheld transmitters.  Should those also be G50?  H50?     ANSWER:  For the line item 12 - QLXD2/BETA58A Handheld Wireless Microphone Transmitter These handheld Microphones should be configured for the G50 Frequency Range. 

9/14/18:  QUESTION:  The UA844+SWB unit on the bid comes with 4 power cables.  Did you need 12 additional, or 8 additional, for a total of twelve?  ANSWER:  We are wanting to obtain 12 power cables outside of the whatever is shipped with the UA844+SWB, this will allow us to have spares in the event that something goes wrong. 

9/14/18:  QUESTION:  Do you have additional UA88+SWB units that are not on the bid?  You'll need a total of 3 to do 12 channels.  Each of those will come with 4 power cables.   ANSWER:  We currently have two UA844’s on hand from our old system, we will just be needing the power.

9/14/18:  QUESTION:  You have specified 6 Antennas.  Usually, 2 are required per complete system, and BNC cables are required to connect them to the UA88+SWB.  So I'm not sure if you're creating 3 complete systems, and are supplying your own BNC antenna cables.  ANSWER:  We will be making three systems in total, and should already have BNC’s on hand for this.  The UA844+SWB does come with some BNC Cables, if however, we find that we need additional cables, SCSD1 will purchase those outside of this bid. 

9/14/18:  QUESTION:  QLXD2/BETA58A needs to have a frequency indicated.  Can you tell me which frequency you need?  ANSWER:  For the line item 12 - QLXD2/BETA58A Handheld Wireless Microphone Transmitter These handheld Microphones should be configured for the G50 Frequency Range. 

9/14/18:  QUESTION:  The power cables are included in the UA844+SWB for 4 wireless units. The issue here is that they actually need (3) UA844+SWB instead of one.  ANSWER:  We currently have two UA844 units, we just need the power cables for these.  

9/14/18:  QUESTION:  I would like to know if this bid requires the vendor to install anything.  ANSWER:  The installation of these materials is going to be performed by SCSD1 Staff, vendors are not installing these systems for this bid. 

RSHS Theater Stage Intercom Bid (Complete)

Invitation to Bid (Complete)

 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSHS Theater Stage Intercom Bid.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Friday September 21st, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, October 8th, 2018, for their acceptance. 

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: September 12th & September 15th

 

 


 

 

Bid Packet Download:

Version 1.0          Download Link    RSHS_Theater_Stage_Intercom_Bid.pdf 

 

 


Bid Questions:

 

9/10/18  Question:   Would you be open to comparable parts to your Clear-Com bid? Like Jabra, LogiTech, Polycom, or Plantronics?     Answer:   Any alternative bids (not per the specs), must be clearly identified as Alternative and submitted separately.  The alternative bids must also be compatible with existing Clear-Com Wired equipment that we are not replacing as part of this bid.  

Mobile Lab Carts Bid (Complete)

 Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Mobile Lab Carts.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460 or at http://www.sweetwater1.org/groups/4798/information_technology/technology_bids All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Tuesday, April3, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, April 9th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: March 24th, March 28th    

 

Bid Packet:

Bid Questions:

  • 3/20/18 09:21am - QUESTION:  Is Mobility a core requirement for this bid?  We were thinking about a smaller profile charging station instead of carts.   
    • ANSWER:  Mobility is going to be important for these solutions, as the students could potentially take the devices to specials and for those younger grades, moving the cart is easier than each child carrying a device.
  • 3/20/18 10:00am - QUESTION:  Can I assume the Lock n Charge are still OK for Sweetwater? 
    • ANSWER:  The Lock n Charge 30s are tough for younger students. The cabling is difficult, and they are hard to reach into. That is why we opened it up to what vendors feel would meet our needs

 

SCSD1 - RSHS Camera Replacement Bid (Complete)

SCSD1 - RSHS Camera Replacement Bid (Complete)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSHS Camera Replacement Project. 

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Wednesday, March 28th, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, April 9th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: March 17th, March 22nd   

 

 

Bid Packet:

March 13th, 2018  8:27am -  V1-2_BidPacket.pdf   

 

Bid Questions:

  •  March 15th, 2018:  QUESTION:  Saw on your website that there is a bid for cameras due late march, can we get more details on that? 
  • March 15th, 2018:  QUESTION:  Is there a walkthrough scheduled for the camera bid? 
    • ANSWER:  There is no site walk that is going to be required for this project, we are simply doing a parts list type of bid where we have planned out the camera systems in full length and were able to determine which cameras are going to be needed for this project based on prior experiences with selected brand and technical specifications provided by manufacturer. 
  •  March 20th, 2018:  QUESTION:  Is this a material/equipment only RFB?  No Labor required? 
    • ANSWER:  Yes - This is for materials and equipment only, No labor required.  
  • March 23rd, 2018:  QUESTION:  Have there been any date/time changes to the advertised bid date or pre-bid meeting?
    • ANSWER:  There have not been any changes to the Bid Opening nor the Board Meeting.  Sealed bids will still be accepted until 2:00 p.m. local time on Wednesday, March 28th, 2018.  There is no pre-bid meeting for this bid.
  • March 23rd, 2018:  QUESTION:  Do you have a Pre-Bid Conference Scheduled? Is it mandatory or not?

    • ANSWER:  There is no Pre-Bid conference for this bid, subsequently with no meeting there is no mandatory requirement for attendance.  We will be opening up the submitted bids on March 28th, 2018 this event is open the public, however attendance is not mandatory.  
  • March 23rd, 2018:  QUESTION:  What is the address (site location)?

    • ANSWER:  The site in which the cameras are going to be deployed is going to be 1375 James Drive, Rock Springs, WY  82901.  The site in which the bid opening is going to take place is going to be in the Technology Conference Room - 3550 Foothill BLVD.  Rock Springs, WY  82901.  The site in which the board meeting is going to take place is going to be in the CAB Board Room - 3550 Foothill BLVD.  Rock Springs, WY  82901.
  • March 23rd, 2018:  QUESTION:  What is the estimated construction cost?

    • ANSWER:  We won't be having any construction related costs associated with this specific project as this bid is just for ordering the camera hardware.  
  • March 23rd, 2018:  QUESTION:  Who is the Engineer/Architect on this project?

    • ANSWER:  There wasn't anyone hired to perform these tasks.  
  • March 23rd, 2018:  QUESTION:  How can I obtain a complimentary, electronic set of plans and specs?

  • March 23rd, 2018:  QUESTION:  If this is not available, what is the plan deposit for acquiring the plans and specs? Is that deposit refundable?

  • March 23rd, 2018:  QUESTION:  Have you issued any addenda for this project? Can I ask a copy?

  • March 23rd, 2018:  QUESTION:  Can I get a copy of the plan holders list, if available?

    • ANSWER:  We don't have any plan holders for this project.  
  • March 23rd, 2018:  QUESTION:  Are union bids required?

    • ANSWER:  No, however anybody that does bid on this project will need to be a partner with Avigilon.  

2018 RSHS Network Expansion Bid (Complete)

2018 Rock Springs High School Network Expansion Bid  (Complete)

 

INVITATION TO BID

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2018 RSHS Network Expansion.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Friday, March 2nd, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 12th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: February 2nd & 17th

Bid Packet Download:

Bid Packet Version 1 (2/1/18)  2018RSHS_NetworkExpansion Bid_Version1.pdf 

Bid Packet Version 1.1 (2/1/18 10:28am)  2018RSHS_NetworkExpansion_Bid_V1-1.pdf 

Bid Packet Version 2.0 (2/6/18 12:36pm)    2018RSHS_NetworkExpansion_Bid_V2-0.pdf 

Bid Packet Version 2.1 (2/13/18 3:24pm)   2018RSHS_NetworkExpansion_Bid_V2-1.pdf 

 

Bid Questions:

2/1/18 - 9:53am:

     Question:  Is this going through E-Rate or is this separate from the E-Rate process?

     Answer:  For the purposes of this bid, we are going to be going through E-Rate. As such we will be following the E-Rate Process as we progress through this bid. 

2/14/18 - 3:01pm:

     Question: What are the Bid Tabulations (how you are going to grade/ compare bid responses) for this combined E-Rate bid?

     Answer:  Per E-rate guidelines price must be the heaviest weighted criteria.

 

     Question:  Will it help or hurt that we are located out of state?

     Answer:  Per the State of Wyoming policies, we are required to favor Wyoming based companies if the total price is within a certain percentage.  However, it won’t hurt your standing with us with your company being outside of state. 

 

    Question:  Will it help or hurt that we will only be responding to one portion of this bid? I.e.) The Hardware only portion of the High School bid

    Answer: This will not hurt your bid at all, we are accepting these as per project however will be filing the form 470 as a lump sum of all projects combined.  Each project can be treated as a separate bid and will be awarded separately.

 

2018/02/20 - QUESTION:  Since this is an E-rate funding project, am I correct that a PO for these items cannot be processed until the official funding year begin July 1, 2018?  Or has that processed changed with the new 5-year program?   ANSWER:  The district will pay for the cost upfront in the interest of getting the project started in a timely manner. The funds received by E-Rate will then be used to reimburse the district. We just cannot invoice the SLD via discounts or BEAR until July 1st.

SCSD1 E-Rate Network Bid (Walnut) (Complete)

Walnut E-Rate Wiring Project (Complete)

Invitation to Bid 

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Walnut E-Rate Wiring Project. 

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Friday March 2nd, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 12th, 2018, for their acceptance. 

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

 

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

 

Published dates: February 2nd & February 17th 

 

 

Bid Packet Download:

Bid Packet Version 1 (Updated 2/1/18) Bid_Packet_V01.zip 

Bid Packet Version 2 (Updated 2/7/18)   Bid_Packet_V02.zip 

 

Bid Questions:

QUESTION:  Is this job basically changing from CAT5e over to CAT6a?   ANSWER:  Yes, we are pulling out almost all of the CAT5e and replacing it with CAT6a.  Room 120 has T-1’s and some additional cables, these are not to be touched, they will stay where they are.

 

QUESTION:  Will we need new fiber patch panel’s in the IDF?  ANSWER:  Yes, according the bid specs, we prefer Corning over Leviton on Fiber Patch Panel’s. 

 

QUESTION:  Are we going to be adding another IDF/MDF?   ANSWER:  No, all IDF’s and MDF’s listed on map are already onsite. 

 

QUESTION:  How are we expected to terminate the drops for the AP’s?   ANSWER:  We would like to have RJ-45 Keystones placed on the end of drop.  These should also be tied off above the ceiling, SCSD1 will be patching from the Keystone to the AP’s. 

 

QUESTION:  Is the Electrical Contractor responsible for purchasing the Patch Panel’s?  ANSWER:  Yes, these will need to be purchased by the Electrical Contractor and must be rated for CAT6a, refer to bid specs for brand information. 

 

QUESTION:  Is the Electrical Contractor responsible for providing Patch Cables?  ANSWER:  No, SCSD1 will be providing those.

 

QUESTION:  What is expected for service loops?  ANSWER:  SCSD1 is requesting a 3ft service loop for each drop.

 

QUESTION:  Will the electrical contractor be responsible for face plate replacements?  ANSWER:  Keystones will defiantly need to be replaced, however you might not have to replace the faceplates.  If a faceplate does require replacing that responsibility will be on the electrical contractor. 

 

QUESTION:  Cameras, what are we doing for those?  ANSWER:  Internal cameras you will be pulling the CAT6a to each star location on the map, RJ-45 Keystone termination above ceiling with a 3ft service loop.  External Cameras, you will need to pull to the exterior of the building with conduit, sealed to fire code.  The drop must be terminated in a weather proof 4 square box with a blank faceplate.  The coil for this run must be located inside of the building as there won’t be enough room in the box for the service loop. 

 

QUESTION:  Plenum?  ANSWER:  Yes, this is required for all data runs.

 

QUESTION:  Is conduit ok in room 118?  ANSWER:  Yes, that should be fine, this is the mechanical room of the building. 

 

QUESTION:  RM111, can we use existing conduit?  ANSWER:  If conduit exists to that location and the CAT6a will fit in that conduit, you can use it. 

 

QUESTION:  RM 134,132,130,122,128 How do we get into the ceiling?  ANSWER:  I spoke with our Master Electrician this morning about this, he wasn’t 100% sure on how to get into the ceiling, he thinks there might be a hatch in the electrical room (RM120).  He did propose two other locations in which he has used in the past and that would be to run drop into room 116 and gain access to the ceiling from this room.  The other method was on the south side of room 134, the entry way is a drop ceiling. 

 

QUESTION:  Is there a way to have a full-size print for Walnut?   ANSWER:  As in full size print, depends on what you’re asking for exactly.  In the bid packet that is up on the website I do have three vector files in that package.  The “.AI”, “.EPS”, “.DWG” are all vector-based images, AI is for Adobe Illustrator, the EPS is a generic Vector which can be used in AI, Corel and many other vector-based programs, and the DWG file is an AutoCAD file that was exported from AI.  With these vector-based images you can scale these drawings up to any size you desire without any pixelation of the image.  These maps however are not to scale, if this is something that you are requesting please let us know and we will get in contact with our facilities department and see if we can get a digital rendering of those. 

 

2018/02/20 - QUESTION:  Would it be possible to have another Site Walk to meet the Mandatory requirements of this bid for companies who did not see the original publication in the time frames?  ANSWER:  Yes, we will do another site walk.  We will not be granting any extensions to the bid deadline.  The additional site walk will be held on February 22nd.  This will be optional for the companies that attended the previous site walk, and mandatory for any companies wanting to bid on this project that did not participate in the previous site walk. This will be held on February 22, 2018 at 3:45pm.  We will meet in the main office of Walnut Elementary. 

 

2018/02/22 - 

QUESTION:  Can we get a bigger sized map?  ANSWER:  Yes, we have the vectors published on the website so you can blow this up as big as you need it.  If you need assistance or want a specific size, email us and I can resize it for you and publish that on the website. 

 

QUESTION:  What ends are we using to terminate the Fiber?   ANSWER:  SC Ends, on page 3 of Version 2.0 of the bid packet, bullet item number 3 states that “Fiber to be ran between MDF and IDF must be OM3, this must terminate in Fiber Patch Panel with SC ends.  Fiber must also be ran in independent conduit.”

 

QUESTION:  Corning for Fiber Patch Panel?  ANSWER:  Yes, Corning is preferred for Fiber Patch Panel’s.  On Page 7, Section 1 D states that Corning is preferred over any other brand, we will also accept the usage of Leviton, any other brands must have prior approval. 

 

Question:  Ceiling access to Room 134 (Lunch Room) ANSWER:  Access is available through the ceiling of Room 116.

 

QUESTION:  RM 111, can we use the existing conduit?  ANSWER:  Yes, if it is currently installed in that area and the new cable will fit in the conduit, you can utilize the existing conduit. 

 

QUESTION:  Can we put room 111 drops in the wall?  ANSWER: Yes, you can place the drops through the wall and not use the conduit, however the conduit will need to be removed. 

 

QUESTION:  RM 134, AP & Camera Mounting?  ANSWER:  We will be needing to have a 4 square box for each of the items on that hard-top ceiling. 

 

QUESTION:  Is conduit required?  ANSWER:  Not in drop ceiling however in the mechanical room (118) it will be required if not placed above hard top ceiling.

 

QUESTION:  Are we placing a rack in Mezzanine?  ANSWER:  We don’t have that in the bid specifications, as a result we won’t be requiring an additional rack to be provided for this location. 

 

QUESTION:  When is this bid due?  ANSWER:  On page 11 of the Version 2.0 of the bid packet, it states that bids will be accepted until 2:00p.m. on Friday March 2nd, 2018.

 

2/27/18

QUESTION:  The bid shows “Leviton” jacks and patch panels…We typically use higher end jacks and patch panels by Panduit.  Any problem with that substitution?   ANSWER:  SCSD1 would be ok with this substitution however we really would prefer the usage of Leviton. 

 QUESTION:  Is there a reason this cabling project is an “after school hours” project and not a summer project? As we are discussing this for labor costs, this process requires that whatever our team works on in an evening has to be fully finished/terminated and up and running the following morning.  We consider this a “rolling deployment” and can take longer, thus more cost.  Any chance this could be done when school is out for the summer?    ANSWER:  This project can be scheduled to be during the summer months. 

 

QUESTION:  Bid requires that both closets have a grounding bus installed.  Is that something that is actually already done?  Or is it something that datacomm company would have to do?    ANSWER:  Both the MDF and IDF in this building are both currently grounded.  So there wouldn’t be any need to have any additional ground provided for either of these data racks.